While the majority of organizations implementing PaperCut don't take payments (such as those implementing silent monitoring or simple quotas), many organizations may implement payment policies such as:
User Pays After Quota Exceeded
After the user exceeds their allocated quota, they must credit their account with their own funds.
User Pays Up-front
All users start with zero account balance. Access to printers is only granted after users credit their account with their own funds.
Office or counter staff taking manual payments can quickly update accounts in real-time via the simple PaperCut browser based interface. Restricted access to the interface can be granted so you can ensure counter staff can not accidentally change other settings. All transactions are logged and audited and the interface is so simple to use, no staff training is usually required.
Top-up cards are the most popular payment method now used by our customers. The concept, first introduced in PaperCut in 2004, is a voucher or coupon based system. It's similar in concept to the payment methods used by pre-paid cell phone providers or an iTunes Store Gift Card. PaperCut includes the tools to help you create and manage your own payment cards.
Leveraging the emerging trend of online payments, the PaperCut payment gateway add-on modules allow PaperCut to hook directly into leading payment providers such as PayPal, CyberSource, VeriSign and Authorize.Net. The solution allows users to make immediate payments directly from their desktop or optionally parents to make payments on behalf of their school children via the internet. PaperCut's solution is vendor neutral ensuring you have a choice of payment providers.
PaperCut has an open and fully documented API. This allows organizations, 3rd parties or system integrators to interface with PaperCut to support other payment methods. This could include transfers from other systems and/or payment via hardware devices. For more information on using the APIs please contact PaperCut support.
Top-up cards are the most popular payment method and has been specifically designed for the school, college or university. The system is simple, fully contained and very cost effective. The process works as follows:
PaperCut Software has worked closely with a number of organizations to design the top-up/pre-paid card system. Over the years we have evaluated a number of payment technologies in conjunction with our education customers. These have included vending machines, smart cards, micro-payment systems, and manual processing. The top-up/pre-paid card system has been by far the most successful and cost effective, and is a great alternative or complement to the payment gateway. Top-up/pre-paid cards are also the de facto standard in other areas such as the mobile phone sector (used to handle pre-paid accounts) and iTunes Music Cards. Users, particularly students, will be familiar with the process.
PaperCut provides the software, a card creation wizard, and a security framework to implement a top-up/pre-paid card payment system. Now for a quick tour...
Card wizard in the Windows Start menu
Assigning a batch id in the card wizard
Entering card details in the card wizard
Choosing a template in the card wizard
Cards laid out in MS Word
* With 1,000 cards in circulation, the chance of guessing a number is 1-in-10,000,000,000,000, or in non-mathematical terms, it would take over 300,000 years to guess a number if a person enters one number every second!